Xtreme Altitude

2018_Level 3-4 Girls Team Contract


At Xtreme Altitude Gymnastics, we understand that committing to a competitive program requires dedication from athletes & parents and is a significant investment of time and resources.  We value our team families, and are excited you are able to be part of our Xtreme Family! Below are condensed policies from our 2018-19 Team Handbook, as well as date and financial information for the upcoming 2018-19 Optional Girls Competitive Season. Please understand that in condensing this information, some of the complexity is lost.  Our intention is to be precise and succinct, not to come off harsh or one-sided.  These policies are intended to provide clarity and understanding of the commitments required of XA Team Families. Our overall goal is for our team athletes to be safe, successful, and competitive throughout their season. If you need further explanation or clarification on any of the policies below, please contact the XA Team Coordinator.

Program Policies 

Athlete Practice & Placement:
Xtreme Altitude reserves the right to:

  • Change practice schedules as needed
  • Change coaching assignments as deemed necessary
  • Cancel or add practice when necessary without financial adjustment
  • Place athletes in the levels we deem appropriate
  • Scratch athletes from competition on any or all events if necessary
  • Revoke team membership of any child or family whose actions are not in the best interest of the program, which does not entitle the family to a refund of any fees paid to that point
  • Does not offer make up classes for team members
  • Requires all team members to attend one week of X-camp in the summer (unless excused by coaches)

 

Communication:

  • Xtreme Altitude will make every effort to thoroughly communicate information to our team familes, which includes the extensive use of email & team websites, as well as our Team Handbook, handouts, posted signs, phone calls, and mandatory parent meetings. 
  • We will be available to meet with individual families as needed throughout the course of the year. 
  • It is the parent's responsibility to know what is going on in the program at all times.  Please check email daily, and refer to the team website for information on meet schedules/details, policy questions, upcoming events, etc.
  • Email and voicemails are to be used only to relay general information.  Parents must set up a meeting with the coach or team coordinator to discuss concerns related to their athlete.  
  • Concerns about the gym, a policy, schedule, or a coach should be discussed only with a manager at Xtreme Altitude, not with lower-level staff members, other parents, or athletes.

Competitions:

  • Parents are not permitted to use flash photography during warm-ups or competition.
  • Parents are not permitted to coach from the stands or when the gymnast comes off the floor.
  • Parents are not permitted on the competitive floor during warm-up, competition or awards.

Drop Policies:
I understand that Xtreme Altitude

  • Requires a 7 month enrollment commitment during the competitive season (November 2018-May 2019).
  • Requires a written 30-day drop notice during non-contracted months.
  • I understand that if I choose to drop from this program after signing the contract that I am fully responsible for all competition fees listed below.

Injury Policies:
Each injury will be reviewed on an individual basis

  • Only injuries that limit workouts for more than 30 days will merit fee adjustments.
  • Tuition only will be prorated based on the adjusted workout time. No other fees are subject to adjustment due to injury.
  • Athletes must report an injury immediately during workout.
  • Parents/athletes must report an injury before workout if it occurred outside the gym. Parents must communicate all medical diagnoses and treatments. Injured athletes must still attend practice for adjusted workout, unless otherwise advised by their doctor.
  • If workouts are to be modified, parents must provide a note from a doctor or physical therapist outlining timing/frequency and allowed exercises/activities for workouts.

Important Team Dates:

  • November 2018: Holiday closure “Thanksgiving” week Nov. 22 – 24
  • December 2018: Vacation Closure “Winter Break” Dec. 23 – Jan. 5 ~ Modified Team Practices during this time
  • January 2019: Gym reopens Jan. 7
  • May 2019: First week of team closure May 27-31; Summer schedule starts June 3
  • June 2019: Girls Team Camp June 17-21
  • July 2019: Holiday closure “Independence Day” July 4
  • August 2019: Second week of team closure Aug. 5-9;  Fall schedule starts Aug. 12

 

Financial Commitments

There are two areas of cost associated with competitive team:  training costs and competition costs. Training costs are a year-round expense, and are directly related to the training of each team member. Competition costs are the hard costs of competing, and are due during a five-month span during season. Below is an explanation of the costs, as well as estimated and actual costs for this year. ALL the fees listed below are non-refundable unless otherwise noted.

Tuition Costs:
Team tuition is calculated annually (based on 48 weeks), and split into 12 equal monthly installments. Team tuition is billed to a credit card on file on the 1st of each month.  No tuition adjustments are made for long/short months or cancelled/added practices, unless practice hours are permanently increased or decreased. 

Level 3 practices 12 hours  per week, and the monthly tuition amount is $360.
Level 4 practices 16 hours per week, and the monthly tuition amount is $400.

Competition Fees:

  • Team Administrative Fee - $35
  • Meet Entry Fees - $555 (Includes State)
  • Coaches Compensation Fees - $ 400
  • Coaches Expense Fees - $450
  • TOTAL - $1,440

Competition Fees Billing Schedule:
All Fees billed to a credit card on file, unless otherwise arranged.
5 equal installments of $288 billed July 15, August 15, September 15, October 15, & November 15 (default)
2 equal installments of $720 billed July 15 & September 15
**Please indicate "5" or "2" in the box below to select your billing schedule.

Other Costs:

  • USAG Athlete Registraton Fee - $57
  • Uniform Costs - Approximately $300 for required items, brand new
  • Travel Expenses - Xtreme Altitude is not responsible for booking travel or covering any travel costs associated with the athletes and their families
  • Banquet Fee 
  • Team X-Camp - $275 (Level 3, half day) / $450 (Level 4, full day). A $100 deposit billed April 1, 2019, balance billed first day of Girls Team Camp. Attendance is required, and applicable billing will be processed unless we hear otherwise.

Refund Policy:
I understand and accept that I am making a commitment to pay the full amount of all fees listed above, regardless of whether or not my child attends or competes the entire season. All fees listed are non-refundable, unless otherwise noted in the Team Handbook. The competition fees listed above are an estimate only and will be recalculated at the end of the season. I understand and accept that I may owe additional competition fees at the end of the season.

 

I have read and agree to the policies listed in the 2018 Compulsory Girls Team Handbook.

I have read and agree to Xtreme Altitude's Child Abuse Prevention Policy (CAPP).

I want my contact information (listed below) to be shared with other team members on our private Xtreme Altitude Team Website. Please type "Yes" or "No" in the box below to indicate your preference.

I have received the Level 3-4 Girls Meet Schedule
Athletes are entered into all competitions, and billed accordingly.  If your athlete cannot participate in any of these competitions, you must email us by July 31, 2018.  Athletes who are scratched from a meet after being entered (i.e., injury or illness) will still be billed the applicable meet entry fee. 

 

 

 

 

 

 

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Document name: 2018_Level 3-4 Girls Team Contract
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May 23, 2018 10:24 am MDT2018_Level 3-4 Girls Team Contract Uploaded by Xtreme Altitude Team - team@xtremealtitude.com IP 67.165.202.38